Administrative Operations Coordinator

We are seeking a detail-oriented Administrative Operations Coordinator to support a lively client account. This role requires strong communication abilities, responsiveness, and a keen eye for detail. It is not an entry-level position but rather one suited for individuals experienced in managing complex systems and processes. Successful candidates will quickly understand structured workflows, identify inconsistencies, and seek clarification when necessary.

Key Responsibilities:

• Manage a busy inbox efficiently, ensuring all items are processed accurately and promptly.
• Follow established procedures while remaining vigilant for clarification needs.
• Communicate effectively with the internal team throughout the day using Voxer.
• Proactively tackle issues and ask thoughtful questions as they arise.
• Draft polished and professional communications appropriate for a corporate audience.
• Utilize existing templates and process guides while confidently composing emails as needed.

Qualifications:

• Outstanding written communication skills, especially in professional email contexts.
• Proactive in identifying and resolving challenges.
• Excellent organizational skills with the capacity to remain precise in a dynamic environment.
• Able to work independently while handling confidential information.

Work Structure:

This is a remote role offering $25 per hour during core hours, from 10:00 AM to 2:00 PM (Monday to Friday). Regular availability during these hours is crucial, with the possibility of additional hours based on workload.

Application Instructions:

Please confirm your acceptance of the hourly rate, your availability during core hours, your time zone, and provide a sample of a professional email you've written for a corporate client (redacted if necessary). This position is ideal for those who thrive in structured settings, value operational efficiency, and seek a focused part-time opportunity with clear expectations.