Executive Assistant
✨ AI Summary
The International Institute for Democracy and Electoral Assistance (International IDEA) is seeking an Executive Assistant for its Africa and West Asia Regional Office based in Pretoria, South Africa. The organization, dedicated to promoting democracy globally, is looking for a highly skilled individual to manage the daily operations of the Director's office while supporting overall administrative functions of the Regional Office.
Main Responsibilities
- Provide comprehensive administrative support to the Regional Director and collaborate with various teams to ensure effective operations.
- Manage the Director’s calendar, including scheduling appointments and coordinating travel logistics.
- Assist with drafting correspondence, reports, and maintaining filing systems.
- Coordinate meetings, workshops, and events, ensuring all logistical arrangements are handled efficiently.
- Support financial processes such as invoice management and budget preparation in collaboration with finance staff.
- Facilitate communication with internal and external stakeholders.
Qualifications
- Bachelor’s degree in business administration, management, or a related field.
- At least five years of relevant experience in providing executive administrative support within international or multilateral organizations.
- Proficiency in Microsoft Office and experience with ERP systems.
- Fluency in English is mandatory; knowledge of French or other African languages is a plus.
How to Apply
Interested candidates should submit their applications online by 23:59 (CET) on 02 March 2026. Applications will be reviewed on a rolling basis, and early submission is encouraged. All applications must be in English. International IDEA promotes equal opportunity and aims to diversify its workforce.
