Procurement and Administration Officer

Job Title: Procurement and Administration Officer

Department: Procurement

Location: Kagera and Tabora

Reports To: Senior Finance and Administration Manager

Job Grade: Grade 5

Classification: Full-time

The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) seeks a Procurement and Administration Officer to oversee the acquisition and coordination of goods and services while assisting with administrative tasks within the front office. This role is critical in supporting procurement activities and maintaining operational efficiency.

Main Responsibilities:

• Coordinate procurement of office supplies for various sub-offices.
• Process purchase requests in alignment with the Foundation's policies.
• Manage invoice tracking and ensure timely communication with the Finance department.
• Establish and nurture relationships with vendors while evaluating their performance.
• Prepare regular procurement reports for management.
• Oversee reception duties, ensuring visitors are welcomed and attended to.
• Assist in mail administration and distribution, as well as manage office equipment maintenance.
• Ensure cleanliness and organization of the office and stores, conducting inventory as needed.
• Support other departments with administrative needs and compliance with local regulations.

Qualifications:

• Bachelor’s Degree or Advanced Diploma in Procurement and Supply Management or a related field.
• Registration with the Procurement and Supplies Professionals and Technicians Board (PSPTB).
• A minimum of 3 years’ experience in procurement or a similar role.
• Strong organizational, communication, and negotiation skills.
• Proficient in computer applications and report management.

How to Apply: Interested candidates should submit their applications before September 26th at 2300h. EGPAF is committed to creating a diverse and inclusive workplace. We do not charge fees during the recruitment process.